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MINUTES OF THE PACIFIC COAST OBSTETRICAL AND
GYNECOLOGICAL SOCIETY
SECOND MEETING OF THE BOARD OF DIRECTORS
JW MARRIOTT DESERT RIDGE, PHOENIX, ARIZONA
OCTOBER 23, 2004


Present: President Ron Millard, Secretary/Treasurer Jerry Shefren, Assistant Secretary Marilyn Laughead, Directors Robert Prins, Bill Parer, Martin Schwartz, Tom Powers, James Mouer, Editor Scientific Proceedings Phil Patton, and Past President Russ Laros.

Invited Guests Tawfik Rizkallah, Program Chair 2004, Bill Clewell, Arrangements Chair 2004, Lyman Rust Historian, Ira Golditch Arrangements Chair 2005.

President Millard called the meeting to order at 1 PM.

The Minutes of the 1st Business Meeting and 1st Board of Directors Meeting were
approved.

DUES

Secretary Shefren advised the Board that the Society finances were sound and no change in the dues is necessary.


REVIEW OF THE SOCIETY GUESTS FOR THE BALLOT

The Board reviewed all of the Society Guests and a motion was made and passed unanimously to place the following on the ballot.

Kathleen Bradley - Los Angeles, Joel Cohen - Los Angeles, S. Renee Edwards -Portland, Michael Katz - San Francisco, Thomas Kosasa - San Francisco, Fung Lam -San Francisco, Lee Learman San Francisco, Gerard Letterie - San Francisco, David Miller - San Francisco, Thomas Musci - San Francisco, Joseph Ouzounian - Los Angeles, Albert Phillips - Los Angeles, Donna Wiggins - San Francisco.

SECRETARIAL SERVICES

Secretary Shefren advised the Board that we have been receiving excellent service from Linda Hinrichsen and recommended that she be invited to attend the Hawaii where she could help with the registration desk and other organizational activities. The Society would cover her costs to attend the meeting. The motion was passed unanimously.

REPORT OF THE SCIENTIFIC EDITOR

Dr. Patton reported that he thought the format of the presentation went well. The limit of 750 words for the formal discussants worked out to about 5 minutes. Secretary Shefren pointed out that we ran on time during the meeting. Program Chair 2004 Rizkallah was given a round of applause for the outstanding program this year.

REPORT ARRANGEMENTS CHAIR 2004

Dr. Clewell made a number of recommendations for future meetings. He encouraged the development of a template for the arrangements committee that would have a detailed checklist of important items. He recommended that the registration function be changed to Registration and Information and it be kept open for most of the meeting. He recommended job descriptions for each function be developed. He also recommended that the Board consider inviting the significant other of the Arrangements Chair to attend the Interim Board Meeting each year as appropriate.

UNFINISHED BUSINESS

By-Laws Change for Article III Section 2. The Board reviewed the comments from the Business Meeting and recommended that we change the By-Laws to require 30 members to call a special meeting pending agreement from a legal review. Secretary Shefren will get the review and prepare a By-Laws amendment for the Interim Board Meeting.

Associate Fellow Category. President Millard stated that he wanted the Long Range Planning Task force to discuss this further before making any final decisions. Marilyn Laughead and her committee will present their initial findings in March.

Nominating Committee Changes. The Board discussed the reports from the 2nd Business Meeting and considered a number of options. Many of the options would require a By­-Laws change and others would not. Board was encouraged to discuss this further at their Caucus Meetings and prepare some options for the Interim Board Meeting in March.

NEW BUSINESS

The Board agreed that we should look into the availability of infrared transmitters for the meetings in the future. We will check to see if the hotels have them available or what the cost would be to purchase.

The Board discussed the option of buying a video projector rather than renting from the hotel. Tom Powers will research the cost and report back to the Interim Board Meeting.



The meeting w adjourned at 2:30 PM

Respectfully Submitted,

Jerry Shefren
Secretary/Treasurer
       
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