January 15, 2010 draft of your abstract (this must contain a clear description of the research project) E-mail to Dena Towner (dena@surewest.net) with a copy to Society Administrator ( l.hinrichsen@juno.com)

May 3, 2010 final version of your abstract (this must contain results of your work)
The printed program for the meeting will contain this abstract.(submit electronically to Society Administrator (l.hinrichsen@juno.com), with a copy to Dr. Towner. (dena@surewest.net)

AUGUST 2, 2010 Reviewable MANUSCRIPT DUE
MANUSCRIPTS ARE TO BE SUBMITTED THROUGH THE SOCIETY WEB SITE. (DETAILS ON SUBMISSION WILL BE DISTRIBUTED CLOSER TO THE DEADLINE)
A copy of this document will be sent to the formal discussant of your presentation. They will use this document to prepare their formal discussion. Adherence to this deadline is imperative to assure the individual that volunteered to discuss your presentation has adequate time to prepare their portion of the presentation.

***If you wish to request a pre-review, indicate this in your e-mail when transmitting your manuscript****

September 15, 2010 Manuscript submission to the Journal (this must contain data that has been analyzed). PCOGS is utilizing Editorial Manager (EM), an online editorial system, as requested by the publisher and editorial staff of the American Journal of OBSTETRICS AND GYNECOLOGY.

Guidelines for Abstracts

• Title is in capital letters, flush with the left margin of the box. Titles should include key words that reflect the content of the abstract. Abstracts should adequately describe the objectives and results of the research. Each abstract should contain: (a) Objective(s): Reflects the purpose of the study (the hypothesis that is being tested). (b) Study Design: The setting for the study, the subjects (number and type), the treatment or intervention, and the type of statistical analysis used. (d) Results: The outcome(s) of the study and, if appropriate its/their statistical significance; (e) Conclusion: The significance of the results. Abbreviations may be used in the title and text of abstracts if they are defined. Spell out the term in full at first mention and follow with the abbreviation in parentheses.
• All sources of support of this research should be indentified on the abstract.
• PROOFREADING IS ESSENTIAL. Typographical errors and deviations from good English usage will be apparent in the published abstracts.
• The abstract should fit in a space measuring 8 wide and 4 long. Please use no smaller than a 10 Font.

Checklist

[Both ORAL & POSTER] On/before May 3, 2010 submit a finalized abstract to the Society Administrator, Linda Hinrichsen, electronically at l.hinrichsen@juno.com, to be used for the printed program, and to the Program Chair, Dr. Towner, electronically at dena@surewest.net . Carefully proof for grammar and spelling.
A message from Dr. Eckert  EDITOR OF SCIENTIFIC PROCEEDINGS
OPTIONAL Manuscript Pre-review. This process is particularly meant for first time authors and guests. The competition for publication in the American Journal of OBSTETRICS AND GYNECOLOGY is intense. The pre-review process will denote recommended revisions to your manuscript. The goal is to produce an improved manuscript prior to the review process.
[Both ORAL & POSTER] On/before August 2, 2010, Reviewable manuscript due - submit through Society web site. IMPORTANT: If you opt to have a pre-review, be sure to request this in the e-mail that accompanies your manuscript submitted on August 2nd.
[ORAL-only Information] Dr. Eckert will provide a copy of your manuscript to the formal discussant, and later advise you of the formal discussant s contact information in case you revise your manuscript later; thus, possibly requiring them to revise their discussion.
[Both ORAL & POSTER] On/before September 15, 2010, submit manuscript in full and according to the Author Information on the Elsevier electronic submission platform. If you experience problems or have questions, contact the Managing Editor of the Journal, Sandra Perrine, at perrine@ajog.phxcoxmail.com, or phone (480) 812-9261. Your manuscript will not be processed for peer review until all of the following are received by the Journal:

• 1. COVER LETTER Refer to the Journal s Checklist for the information to be included in it.
• 1.1. Denote that your manuscript is to be considered for publication in the PCOGS Society issue.
• 2. MANUSCRIPT (must contain data that has been analyzed)
• 2.1. Under Article Type, select PCOGS versus, e.g., regular, Clinical Opinion, etc.
• 3. COMPLETED AJOG CHECKLIST Scan and download file or fax to Sandra Perrine at (480) 812-9409.
• 4. COMPLETED AJOG COPYRIGHT STATEMENT Scan and download file or fax to Sandra Perrine at (480) 812-9409.
• 5. THREE SUGGESTED PEER REVIEWERS with address and contact information (phone, fax, e-mail).

Future communications concerning your manuscript, which will include peer reviews and notification of the final disposition of your manuscript, will come directly from the Editors of the Journal.
[ORAL-only] NO LATER THAN 3-weeks prior to start of Annual Meeting, submit your PowerPoint presentation (.ppt file) to Dr. Tom Powers (Visuals), electronically at DRTWP@aol.com, after first running an updated version of your computer's anti-virus software.

• 1. To comply with the ACCME guideline regarding disclosure of financial relationships with commercial interests, slide one (preceding Title slide) must be a "Disclosure Slide" that indicates:
• 1.1. Financial ownership or significant stock position in any company whose products will be mentioned
• 1.2. Honorarium or Speakers Bureau relationship with any companies
• 1.3. Any discussion involving FDA off label indications for drugs or devices.
• 2. Any version of Microsoft PowerPoint for Windows may be used.
• 3. The Society s laptop (not one s own laptop) will be used for all presentations.
• 4. You can make minor presentation changes in-between the deadline date and the Annual Meeting, providing you burn the updated presentation on a CD and bring it to the Meeting. The updated CD/file must be given to the audio-visual manager at least 24 hours before the presentation or it will not be accepted. Adhering to the deadline gives Dr. Powers ample time to determine if any compatibility problem exists.

FREQUENTLY ASKED QUESTIONS

Frequently Asked Questions

Q: I submitted my finalized abstract for the printed program but revised it later on. Can I resubmit it so that current data appears in the printed program?
A: No, the deadline must be adhered to because of our timeline, which we know makes it hard to have the most current data in the printed program. Therefore, it is okay to begin your presentation by stating the work was updated since the abstract was published.
Q: Can I revise my PowerPoint presentation after having submitted it?
A: Minor revisions only are permitted, providing you burn the revised presentation onto a CD and bring it to the Meeting.
Q: My PowerPoint presentation file is too large to electronically submit. What can I do?
A: Divide the presentation into as many files as necessary to enable electronic submission.
Q: Poster presentation: What is the maximum poster size and maximum number of words?
A: Poster should be no larger than 8-feet in width and 4-feet in height. There is no maximum number of words but be mindful that the text should be large enough to be read and graphic materials be visible easily from a minimum distance of 6-feet.
Q: I have never done a poster, any tips?

• a. Select a font without curlicues or other embellishments, such as Arial, Tahoma, Verdana, and use it throughout the poster. Add emphasis with boldface, underlining, or color.
• b. For section headings, use boldface, 36-font size.
• c. For supporting text, use a 24-font size (boldface, if appropriate).
• d. Narrative details, if included, should be brief. Use no less than an 18-font size.
• e. Attempt to fit blocks of text onto a single page, which will simplify cutting and pasting when assembling the poster. For this same reason, consider using 11 x 14-in. paper in the landscape mode when printing text blocks.

Q: Who do I contact with questions about poster display provisions?
A: The Arrangements Chair, Dr. Russ Laros, at rkltiburon@mac.com or phone 415-476-1823.
Q: Who do I contact with questions about:

• a. Abstracts-only. The Program Chair, Dr Dena Towner, dena@surewest.net,

or phone 916-734-6219.

• b. Manuscripts, prior to submission to the Journal. The Editor of Scientific Proceedings, Dr. Linda Eckert, at, 206-744-8563 or eckert@u.washington.edu.
• c. Manuscripts, after submission to the Journal. The Managing Editor of the Journal, Sandra Perrine, at perrine@ajog.phxcoxmail.com, or phone (480) 812-9261.
• d. Meeting program structure. The Program Chair. Dr Dena Towner, dena@surewest.net,

or phone 916-734-6219.